"It has become clear that the word "assistant" is no longer sufficient to fully cover this profession.
Yes, we are assisting, but we also coordinate, organize, network, present and manage".
Introduction
I am actively seeking a varied and challenging role. I enjoy a service-oriented challenge where I play a key role in the success of the company. I am looking for a 80% permanent contract or a 100% hybrid but temporary assignments are also welcome.
12+ years experience as a personal and executive assistant within multi-national companies, supporting global IT transformation, in the areas of digital services, supply chain, integration and account management. Supporting several executives and management in complex, dynamic environments, with an excellent work ethic and strong interpersonal skills.
Communication, resilience, initiative, adaptability, attention to detail, and cultural awareness have shaped my core values and competencies that underlies my work and person. I have an excellent ability to identify customer needs and develop effective solutions that improve the efficiency of administrative assistance. Able to maintain loyal and long-term relationships with key clients at all levels. Ability to work under high pressure and meet short deadlines in a fast-paced environment, comfortable performing a wide variety of activities.
Pleasant personality, great listening ability, empathy, strong organizational and communication skills, proactive, service and results oriented, reliable, flexible, high ability to learn.
Skills
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Communication
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Organization (meetings, travels, events)
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Foresight and planning
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Work ethics
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Computer skills (MS Office, Teams, Sharepoint, One Note, Skype for business, SAP, Concur, MAORI, Mobatime, Domus)
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Multi-tasking
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Teamwork
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Flexibility
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Administrative support to management and teams
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Responsible for a small team
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In-company trainer
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Managing complex agendas
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Processing of travel expenses
Languages
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French - mother tongue
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English - bilingual (C2)
Education
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2020 - Romandie Formation
Attestation
Certified Associate in Project Management (CAPM)
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2019 - ITTA
Computer office training - MS Office Certifications
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Word 2016 = Professional level + Expert
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Excel 2016 = Professional level
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Outlook 2016 = Professional level
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PPT 2016 = Professional level
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2016 - CFFE
In-Company Trainer
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2001 - Storage USA - Phoenix, AZ, USA
Level 1 Manager
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1990 - 1994 - EPCL
CFC
Commercial Apprenticeship
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2022 - Altran Education Services
Certificate of Achievement
Updating Websites
Experience
10/2022 - current
Fidexaudit SA - Lausanne
Secretary-Receptionist
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Welcoming customers
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Management of the telephone exchange
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Layout, proofreading, printing, binding, saving and sending audit reports, annual accounts and service offerings
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Creating Procedures
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Intendance: inventory management, tendering, setting up and opening of conference rooms
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Real estate & PPE: Correspondence with tenants, providers, various administrations and owners; monitoring of the work to be carried out, various disputes, establishment of intervention orders
11/2020 - 02/2022
ARASOL - Renens
1 year and 4 months
Executive Secretary
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Preparing correspondence, reports, procedures and statistical tables, as directed by management
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Taking minutes and writing CSR newsletters
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Organizing the central document management for the institution, filing and updating information of general interest to the institution
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Maintenance of the website and creation of the ARASOL Linkedln profile
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Agendas management and conference room reservations
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Issuing contracts for integration measures and monitoring the budget
10/2019 - 03/2020
Sanitary Company
5 months
Administrative Assistant
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Performing routine administrative tasks: managing the switchboard and transferring calls, welcoming and orientating visitors, processing e-mails, keeping a schedule
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Handling of administrative files, document review, data entry, scanning, filing and archiving of documents.
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Assisting the Director in the implementation and follow-up of projects, and preparing files
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Managing relations with suppliers and service providers, answering requests by e-mail and telephone, following up orders, reporting to my superior
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Management of office supplies and close monitoring of inventory usage to reduce costs
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Simple invoicing
10/2006 - 12/2018
Nestec S.A. / GLOBE - Vevey
12 years and 2 months
Executive Assistant
For several executives and their teams (CEO, IOC, Head of the Procurement Department, CISO, Head of Architecture, Strategy and Innovation).
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Organizing meetings, booking rooms, preparing agendas, managing materials and documentation, writing minutes, providing administrative and confidential support to the executive team and board members
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Managing relationships with suppliers and service providers, responding to email and phone inquiries, tracking orders
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Welcoming and orientating visitors, keeping the schedule
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Creating PowerPoint presentations, writing letters, filing files on the server
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Welcoming and integrating new employees, presenting the functioning of the department (work methods and procedures)
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Assisting the Director in the implementation and follow-up of projects, preparing files, reporting on the progress of activities, assisting in various processes
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Processing of administrative files, document review, computer entry, scanning, filing and archiving of documents
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Management of complex executive travel and coordination of travel planning
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Improved administrative efficiency through modernization of document organization systems and effective implementation of Teams solutions (Teamroom)
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Coordinating complex annual meetings with 5 speakers, 100+ national and international participants, including production of live broadcast, arrangements for remote sites
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In-company trainer, coaching 4 apprentices
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Creation of procedures and guidelines
Administrative Assistant
@ NESTLE PROFESSIONAL BEVERAGE CENTRE – Orbe
For the Site Manager and supported the teams.